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Minutes LVCA-Minutes Feb 2019 V1

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  • Covid-19 (Coronovirus) Update


    As a result of the current COVID19 crisis, we are proposing the following measures to manage our affairs electronically:

    Routine Meetings
    Currently, the association meets on the first Saturday of each month at Lawley Bank Court on Martingale Way. Given the vulnerable nature of the residents, the scheduled monthly meetings for at least the next 3 months will be held digitally. These meetings are scheduled for:

    May 2nd at 9:30am
    June 6th at 9:30am

    Currently we are using WhatsApp and Microsoft Teams for digital meetings. If you wish to participate in any of these digital meetings, please can you let us know by emailing us at the following address:

    secretary@lawleyvillage.org

    In the email, please provide your full name, address including postcode and email address. If you also wish to participate in our WhatsApp discussions, please add your phone number to the email address and ensure you have WhatsApp downloaded on your phone.

    To participate, you must be a member of the LVCA. It is free to join the LVCA for any person over the age of 16 living in a BVT charge-paying household. To register to join the LVCA click the link below:

    Join LVCA Here

    Our priority over the coming months will be to work together with everyone in the community to help each other through the crisis. In the meantime, we will do what we can to continue our work in building the new Stewardship Scheme and work with BVT and other key stakeholders to help the community.

    If you have any questions or concerns, please email me at chair@lawleyvillage.org

    James Weir
    Chair, LVCA
  • The meetings of the LVCA usually take place on the first Saturday of every month from 9:30am to 11:30am. They typically take place at Lawley Bank Court, (Opposite Lawley Medical Practice), but please check before leaving, as the venue can sometimes change.

    The meetings for 2020 are as follows

    January 11th - 9am to 11am
    February 1st
    March 7th
    April 4th
    May 2nd
    June 6th
    July 4th
    August 1st
    September 5th
    October 3rd
    November 7th
    December 5th

    All are welcome to attend - please email secretary@lvca.co.uk to register your attendance
  • Many members have asked that we post a map showing who is responsible for what. We have been working hard to try and get definitive maps, but this is a complex issue. BVT are working on an interactive geo map, which we hope will bring more clarity, but it is likely to take some time before this is is ready. In the meantime, we are posting a map of Lawley which has been given to the LVCA by the developers. It is not an official map and not endorsed by any other agency, such as BVT, Parish Council or TWC, and so should be used with caution. However, it will give residents an indication of what the developers are using to determine who is responsible for what, or who is planned to be responsible. The maps will always be slightly out of date. This latest map needs updating with the recent courtyard transfers but the highways and TWC land is correct as far as we know. The next update will be at the end of Sept.
Lawley Village Community Association Monthly Meeting

Meeting Held:
Lawley Village Academy
7th February 2019 – 7:00pm​

Chair
Helen Gordon (HG)
Attendees
Fleur Hemming (FH), Dawn Southey (DS), Paul Wootton (PW), Benedict Croft (BC), Colin Faulkner (CH), Rob Sullivan (RS), Grant Williams (GW),
Apologies: John Haywood, Keir O’Leary, Jim Weir, Peter Richmond, Steve Kelly, Nicola Paget, Ellen Rose, Colin Hill,
Minutes from 05/01/2019
The minutes form the previous meeting were agreed

Welcome


Grant Williams was welcomed to the meeting,

Action Points from Previous Meeting

Discussion
Survey – The current standing of the survey was discussed with JW’s input through the Secretary about paying for a survey monkey account, this was discussed but felt that with the survey company Aquity being brought in by BVT that there would be benefit to using their online survey proviso rather than having another cost and another place to provide information to the residents of Lawley. This was agreed unanimously and would be brought back to March’s meeting after (FH) has chased up the miscommunication between Aquity and (JW).
Breaches and Policy – (FH) reported that the information was ready but upon going to the group 1 meeting there was further travel with this as it was thought that it could be provided on the website in a different way, this is going to be discussed at the next Group 1 meeting to finalise.
Newsletter – The last newsletter is going out at the end of February and (FH) asks for any information about the launch to be provided to here before the 23rd February 2019
Cost of Room Hire – The cost of the academy hall hire is disclosed as is currently £12 - £9ph.

Actions
Person Responsible
Deadline
Information for the Newsletter
All
23rd February 2019

Launch Day

Discussion
As previously discussed, the official launch is the 2nd March 2019 10:30 after the monthly meeting, (FH) asks that if any particular support from BVT is needed then to let here know, also if were sending out anything please keep her in the loop, Its discussed and decided that an announcement needs to go on the LVCA website and the Lawley Facebook Pages and (BC) agrees to do the Facebook side of things, The meeting as usual is 9am for resident and then 9:30 for officers of BVT, it is decided that the meeting should be quick as from 11am open for any residents to attend, Members of the BVT team will be available and as many Resident Reps / LVCA members are encouraged to be present.

Action Items
Person Responsible
Deadline
HG, BC, JW get together for a catch up before the launch
All
ASAP
Facebook requires an announcement for the launch
BC
16th February 2019
Website requires an announcement for the launch
JW
16th February 2019

Any Other Business

Discussion
3 Group meetings – It is fed in that the Group 1 meetings are moving forward - Nicola and Dan were there at the last, there was no real report and BC would like to know what has being discussed.
Working Groups – (JW) proposed some concerns around the 3 working groups being on different days and times through (BC), As people were giving up their time was it viable to hold them all on the same day / same time in one place to reduce the disjointed attendance that times and days difference could produce with volunteers. This was greeted by all with a positive agreement to make this happen in the ethos one meeting / gathering to discuss all business from (JW)
LVMC Meeting – With the next meeting of the Lawley village Management committee on the 7th March (FH) stated that the agenda would be produced soon and (BC) asked that any items from the residents / LVCA be known by 23rd February, he also asked for confirmation of attendees to the meeting to make sure the residents were organised.

Action Items
Person Responsible
Deadline
LVMC Meeting agenda to be produced and distributed
(FH)
When available




Conclusions


Action Items
Person Responsible
Deadline
Next meeting 2nd March 2019 Chaired by Jim Weir
Meeting will begin at 9.00am for Residents and 9:30am for BVT Officers
Meetings are open to charge paying residents, but please notify Jim Weir chair@lvca.co.uk, From 10:30am the meeting will be open for the official launch of the LVCA and open to any Lawley Resident.
Venue: Lawley Village Academy
Jim Weir


Meeting Close
7th February 2019 – 19.55pm​
Author
Benedict Croft
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