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Minutes LVCA-Minutes January 2019 V.1

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  • Covid-19 (Coronovirus) Update

    As a result of the current COVID19 crisis, we are proposing the following measures to manage our affairs electronically:

    Routine Meetings
    Currently, the association meets on the first Saturday of each month at Lawley Bank Court on Martingale Way. Given the vulnerable nature of the residents, the scheduled monthly meetings for at least the next 3 months will be held digitally. These meetings are scheduled for:

    May 2nd at 9:30am
    June 6th at 9:30am

    Currently we are using WhatsApp and Microsoft Teams for digital meetings. If you wish to participate in any of these digital meetings, please can you let us know by emailing us at the following address:

    In the email, please provide your full name, address including postcode and email address. If you also wish to participate in our WhatsApp discussions, please add your phone number to the email address and ensure you have WhatsApp downloaded on your phone.

    To participate, you must be a member of the LVCA. It is free to join the LVCA for any person over the age of 16 living in a BVT charge-paying household. To register to join the LVCA click the link below:

    Join LVCA Here

    Our priority over the coming months will be to work together with everyone in the community to help each other through the crisis. In the meantime, we will do what we can to continue our work in building the new Stewardship Scheme and work with BVT and other key stakeholders to help the community.

    If you have any questions or concerns, please email me at

    James Weir
    Chair, LVCA
  • The meetings of the LVCA usually take place on the first Saturday of every month from 9:30am to 11:30am. They typically take place at Lawley Bank Court, (Opposite Lawley Medical Practice), but please check before leaving, as the venue can sometimes change.

    The meetings for 2020 are as follows

    January 11th - 9am to 11am
    February 1st
    March 7th
    April 4th
    May 2nd
    June 6th
    July 4th
    August 1st
    September 5th
    October 3rd
    November 7th
    December 5th

    All are welcome to attend - please email to register your attendance
  • Many members have asked that we post a map showing who is responsible for what. We have been working hard to try and get definitive maps, but this is a complex issue. BVT are working on an interactive geo map, which we hope will bring more clarity, but it is likely to take some time before this is is ready. In the meantime, we are posting a map of Lawley which has been given to the LVCA by the developers. It is not an official map and not endorsed by any other agency, such as BVT, Parish Council or TWC, and so should be used with caution. However, it will give residents an indication of what the developers are using to determine who is responsible for what, or who is planned to be responsible. The maps will always be slightly out of date. This latest map needs updating with the recent courtyard transfers but the highways and TWC land is correct as far as we know. The next update will be at the end of Sept.
Lawley Village Community Association Monthly Meeting

Meeting Held:
Lawley Village Academy
5th January 2019 – 09:30am​

Benedict Croft (BC),
Ellen Rose (ER), Colin Hill (CH), Steve Kelly (SK), Fleur Hemming (FH), Dawn Southey (DS), Nicola Paget (NP),
Apologies: Robin Russell, Paul Wootton, Colin Faulkner, John Haywood, Keir O’Leary, Rob Sullivan, Jim Weir, Peter Richmond, Helen Gordon,
Minutes from 03/11/2018
The minutes form the previous meeting were agreed

Action Points from Previous Meeting

LVCA Launch - Due to the academy hall not being available for the 23rd of February 2019, it was suggested that as the hall was booked already for the 2nd March that if a short meeting were to be held at 9:30 then at 11am it would be opened to the residents of Lawley for the Launch, FH would get obtain some BVT literature and boards, LVCA Website, Facebook and other advertisement would need to be conducted,
Parish Council Meeting – BC reported that himself and JW attended and the Parish Council were open to a proposal for the Village entry sign’s, BC asked for ER to complete a brief proposal from her collated information that we could take to March’s Parish Meeting.
Meeting with Mayor and Leader of TWC – Update was given that we are still waiting on a new date.

Person Responsible
Proposal for Village signs
Ellen Rose + BC + JW
March 2019

2019 Survey

All present voiced their opinions on the survey and in conclusion the draft submitted by the Chairman JW was greeted with approval, Methods of distribution were discussed with some great points raised by NP and after mutual agreement it was decided that the Survey would be advertised on the Lawley Village and LVCA websites to use the survey monkey system due to an expected cost run of £3000 and collation issues, Concerns over no internet / social media users were raised but it was felt with the advertisement that if a resident were to require a paper copy that they could contact BVT, DS kindly offered to collate any paper versions returned,
The original date to have no change, issue out on the 11th January 2019 with closing date 30th January 2019.

Action Items
Person Responsible
Survey Money to be created
11th January 2019
Copy given to BVT
11th January 2019
Facebook, website to be updated
11th January 2019

Any Other Business

Breaches and Policy – FH confirmed that the new process of reporting is in the final stages of completion and it should be on the BVT website next week all being well.
Lawley Village Academy – ER asked does it cost to hire the Academy hall for meetings as she was under the impression that for community usage for FOC, FW confirmed that there was a charge as well as the cost of the security to open and close the building, she would get the exact costing to us.
BVT Newsletter – FH confirmed that the February 2019 Newsletter would be the last paper version.
Grass Verges & Road Adoption – These items were raised and in the case of the damaged verges either planters or and art object were mentioned as a solution, with the issues of ownership and adoption it was felt that for example reaching out to local collage gauging if a project could be introduced, Mark Kalnins would have to be consulted to see if the developers would be interested and with the publicity and lowering costs this was thought to be a good move,
LVCM Meeting – The date of the next LVMA meeting is the 7th March 2019

Action Items
Person Responsible
Costs by the hour of using the Academy as a meeting room
Fleur Hemming
If anybody has any contacts at local collage or university please bring to the next meeting for discussion.
7th February 2019 Meeting


Action Items
Person Responsible
Next meeting 7th February 2019 Chaired by Jim Weir
Meeting will begin at 9.00am for Residents and 9:30am for BVT Officers
Meetings are open to charge paying residents, but please notify Jim Weir
Venue: Lawley Village Academy
Jim Weir

Meeting Close
5st January 2018 – 10.38am​
Benedict Croft
First release
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